01
Brief
Clarify the product, quantity, target market, customisation and timing before suppliers are asked to quote.
Client confirms: Provide the product link, reference description, quantity, market and timing.
Output: Product Sourcing Brief
A documented China sourcing workflow from enquiry to shipment
Each stage names what the client provides, what Qinggate coordinates, what the client confirms, which document is produced and what can pause or change the scope.
Eight working stages
02
Search
Build a relevant supplier pool instead of sending the same vague enquiry to hundreds of listings.
Client confirms: Confirm supplier preferences and any must-avoid requirements.
Output: Supplier Longlist and Shortlist
03
Verify
Check legal entities, storefronts, commercial documents and payment-risk inconsistencies before money is sent.
Client confirms: Approve which supplier records need deeper review.
Output: Verification Report or Risk Notes
04
Quote
Compare price, MOQ, tooling, packaging, lead time and payment terms on the same basis.
Client confirms: Choose which supplier and commercial terms should move forward.
Output: Quote Comparison Matrix
05
Sample
Track sample versions, costs, approvals and dispatch so every physical sample has a record.
Client confirms: Approve sample version, dispatch route and evaluation result.
Output: Sample Tracking Sheet
06
Produce
Confirm order files and follow documented production milestones with written updates.
Client confirms: Approve production files, milestone changes and payment decisions.
Output: Production Update and Delay Log
07
Inspect
Prepare inspection standards, coordinate checks and manage corrective action when issues appear.
Client confirms: Approve inspection checklist, release decision or rework path.
Output: Inspection Summary and Corrective Action Plan
08
Ship
Consolidate cargo, compare freight options and review shipment documents before release.
Client confirms: Approve booking, documents and shipment authorization.
Output: Booking Summary and Shipment Readiness Checklist
What Can Pause a Stage
- Required project documents are missing or inconsistent.
- A supplier changes price, MOQ, payment terms, lead time or product specification.
- A third-party quote, inspection booking, freight route or test requirement needs client approval.
- The requested task moves outside the confirmed written scope.
What May Require a Revised Quote
- More suppliers, SKUs, product variants or documents are added.
- The project moves from a single service into full-order execution.
- On-site audit, testing, reinspection, travel, storage, pickup or logistics work becomes necessary.
- The buyer requests extra negotiation, rescue, rework or shipment coordination beyond the agreed task.
Formal Communication Rules
- Initial enquiry ID: QG-INQ-YYYY-0001.
- Formal project ID: QG-YYYY-0001.
- Email subject format: [QG-YYYY-0001] Product Name - Action Required.
- Important decisions made through instant messaging or meetings must be confirmed again through an official @qinggate.com email.
Project Status Values
- Submitted
- Under Review
- Client Action Required
- Approved
- Rejected
- Revision Requested
- Completed
Next step
Tell us what you are sourcing or what has gone wrong
Share a product link, reference image, expected quantity, destination market and target timing. We will identify the next practical step and reply from an official @qinggate.com address.